This Privacy Notice sets out how Seajacks uses and protects any information that you give to Seajacks when you use this website, apply for a vacancy, become a client or a third-party supplier to us. We are committed to ensuring that your data is protected and do so through our data protection compliance program.
As data protection is important to Seajacks, we may provide you with additional data privacy notices or information that is specific to your situation – and if we do, you need to read that additional information alongside this Privacy Notice.
This Privacy Notice is kept under regular review and was last updated in August 2022.
Who are we?
Seajacks operate self-propelled jack-up vessels which provide safe and efficient offshore solutions all over the world. We own and operate five of the world’s most advanced and capable harsh environment self-propelled jack-up vessels, Kraken, Leviathan, Hydra, Zaratan and Scylla.
Our business operates under several legal entities as listed below:
- Seajacks International Limited
- Seajacks UK Limited
- Seajacks 1 Limited, Seajacks 2 Limited, Seajacks 3 Limited, Seajacks 4 Limited, Seajacks 5 Limited
- Seajacks UK Limited Taiwan Branch
- Seajacks Crewing Services Limited
- Seajacks Merman Marine Limited
- Seajacks Japan
- Seajacks US Inc.
This Privacy Notice is issued on behalf of Seajacks as a whole (and covers all legal entities). When we mention “Seajacks”, “we”, “us” or “our”, we are referring to the relevant Seajacks legal entity responsible for collecting or processing your personal data.
Unless specified otherwise in this Privacy Notice, Seajacks is the data controller of your personal data which means that Seajacks decides why and how your personal data is processed. Unless otherwise stated, the Seajacks entity that you are engaging with will be the data controller of your data.
What personal data do we collect?
Personal data means any information about an individual from which that person can be identified. It does not, however, include data where the identity has been removed (which is known as anonymous data).
There are different kinds of personal data which we collect, and we’ve grouped them together below:
- Identity data – This includes your full name, username, title and date of birth.
- Contact data – This includes your email address, telephone number, billing address and delivery address.
- Technical & usage data – This includes your internet protocol (also known as “IP”) address, your browser type and version, time-zone setting and location.
- Profile data – This includes any agreements that we have entered into with you, your interests, preferences, feedback and survey responses.
- Financial & transaction data – This includes your bank account and payment card details.
- Marketing & communications data – This includes your preferences in receiving marketing from us and your communication preferences.
We do not collect any special categories of personal data about you (such as details about your race or ethnicity, religious or philosophical beliefs, political opinions etc.). The only exception is if you choose to provide us with information about your health during the recruitment process (such as for us to make reasonable adjustments ahead of an interview with you).
The personal data that we collect from you depends on our relationship with you.
- You are a website user –We collect technical & usage data, identity data, contact data and marketing & communications data. We obtain this data from cookies and/or directly from you (i.e., you have contacted us with a query).
- You are applying for a vacancy –We collect technical & usage data, identity data and contact data. We obtain this data from cookies, directly from you and from third parties such as recruitment agencies or your referees.
- You are a customer –We collect technical & usage data, identity data, contact data, profile data, financial & transactional data and marketing & communications data.
- You are a third-party supplier – We collect technical & usage data, identity data, contact data, profile data and financial & transactional data.
If you fail to provide us with personal data which we need to collect by law or under the terms of a contract that we have with you, we may not be able to perform the contract we have or are trying to enter into with you.
What is our legal basis for collecting the data?
- You are a website user – Consent (in that you are choosing to provide us with your details so that we can contact you) or it is necessary for our legitimate interests (in that we need to run our business and provide services).
- You are applying for a vacancy – Consent (in that you are choosing to provide us with your details) or contract (in that we are considering entering into an employment contract with you).
- You are a customer – Contract (in that we have entered into a contract with you), it is necessary for our legitimate interests (in that we need to run our business and provide services) and/or it is necessary for us to comply with a legal obligation (in that we need to maintain records on our financial, tax and legal affairs).
- You are a third-party supplier – vContract (in that we have entered into a contract with you), it is necessary for our legitimate interests (in that we need to run our business and provide services) and/or it is necessary for us to comply with a legal obligation (in that we need to maintain records on our financial, tax and legal affairs).
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data, however, for an entirely unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Do we disclose your personal data to others and how is your personal data protected when transferred outside of the UK?
We share your personal data internally with our staff members and with the following external third-party categories:
- Technology companies that provide us with desktop and cloud-based products.
- Professional advisers such as law firms, banks, accountants and insurers.
- Regulators / supervisory authorities and governmental bodies.
When we need to transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it as if it were remaining within the UK. We do this by ensuring that at least one of the following safeguards is implemented:
- An adequacy decision has been granted in favour of the country to where the data is to be transferred.
- We have entered into the International Data Transfer Agreement (also known as the “IDTA”) with the third party concerned.
How long do we retain your data?
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect of our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or reporting requirements. For example, due to law, we have to keep basic information about our customers (such as identity data, contact data and financial & transaction data) for 6 years after they cease being customers for tax years.
What are your legal rights?
Under certain circumstances, you have rights under data protection law in relation to your personal data. These are as follows:
- Request access to your personal data (also known as the “data subject access request”).
- Request correction of the personal data that we hold about you.
- Request erasure of your personal data.
- Object to processing of your personal data.
- Request the restriction of processing of your personal data.
- Request the transfer of your personal data to you or third-party.
- Withdraw consent at any time where we are relying on consent to process your personal data.
If you wish to exercise any of these rights set out above, we request that you contact us on email@example.com. You will not have to pay a fee to exercise any of these rights. We may, however, charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive.
When we are in the process of fulfilling your request, we may need to request specific information from you to help us confirm your identity. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within 1 month. Occasionally it could take us longer than 1 month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
What is our position on data security?
We are committed to ensuring that your personal data is secure. We have put in place appropriate security measures to prevent your personal data from being accidently lost, used or accessed in an unauthorised way, altered or disclosed. We have suitable physical, electronic and managerial procedures to safeguard and secure the personal data we collect.
In addition, we limit access to your personal data to those employees, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.
What is our position on third party websites?
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection of any personal data which you provide whilst visiting such sites and such sites are not governed by this Privacy Notice. You should exercise caution and look at the Privacy Notice applicable to the website in question.
What is our position on cookies?
Please see our Cookies Notice here.
What is our position on marketing?
You will receive marketing communications from us if you have requested information from us or purchased services from us and you have not opted out of receiving that marketing.
We will get your express opt-in consent before we share your personal data with any third-party for marketing purposes. You can ask us or third parties to stop sending you marketing messages at any time by contacting us on firstname.lastname@example.org and withdrawing your consent.
Where you opt out of receiving these marketing messages, this will not apply to messages that we need to send you a result of performing a contract that we have with you (e.g., as we may be required to contact you about a payment due).